Hyrum Library Board members:

HYRUM LIBRARY BOARD MEMBERS
July 2018

To contact any member of the library board email:  hyrumlibraryboard@gmail.com

ANDERSON, Katherine TERM: June 30, 2019  2nd Term

BINGHAM, Marci TERM: June 30, 2019 1st Term

CLAWSON, Jared-Hyrum City Council Representative

FIELDING, Kathryn-CHAIRPERSON TERM: June 30, 2019 1st Term               

PLOWMAN, Valerie-Wellsville Representative TERM: June 30, 2020 1st Term              

THOMAS, Lisa-Nibley Representative TERM: June 30, 2020 1st Term 

Winn, Shiloh-Secretary TERM: June 30, 2020 2nd Term

COLTRIN, Emily-Hyrum Library Director

*Library board meets the 3rd Wednesday every other month* All meeting are open to the public unless otherwise stated.
Library board agenda can be found posted on the library doors before the scheduled meetings. Meeting minutes and recorded files can be requested by phone or email through the library.

 

Hyrum Library Master Policy

Please E-MAIL us if you have any questions or concerns about our policies and procedures.

The mission of the Hyrum Library is to aid patrons, of all ages;
in all aspects, to obtain a higher quality of life.

1.0 Introduction
This policy governs the Hyrum Library. It may be reviewed and revised each year by the library director and library board members, through proper procedure. The Hyrum library does not discriminate on basis of race, color, national origin, sex, religion, or disability. The objective of the Hyrum Library is to aid patrons in the pursuit of education, information, research and recreation by providing the availability of electronic, printed and visual aids. The goal of the library is to aid the community in living a higher quality of life.  This document combines and/or correlates and may amend former policies as they were established prior to the passage of this document. Questions regarding the policy of the Hyrum library should be directed to the Hyrum library director or the Hyrum library board members.

1.1 Definitions
Board: Hyrum Library Board as appointed by the Hyrum City Mayor and approved by the Hyrum City Council. Other terms may include; trustee, director, board member, or chairperson.
Circulation: the process of checking out, checking in and re-shelving materials.
City: Hyrum City Corporation, a division of the State of Utah.
Director: the director of the Hyrum Library (not in reference to a member of the Board of Trustees.)
Disruptive Behavior: prolonged noise making; running up and down aisles; damaging library property; or bothering other library patrons.
Fee: a charge for services (may include room rental, overdue material, copies, or damaged material.)
Governing Body: the elected City Council of Hyrum City, acting as a whole, with a quorum present, under prescribed legal and lawful manner.
Holds:  reservations placed on library materials.
Library: any reference to the Hyrum Library, Hyrum City Library, or Bessie Brown Library.
Library card:  a document issued by the Hyrum Library giving permission for the card holder to check out materials from the library.
Loan Period: Length of time items may be checked out from the library.
Patron: a person who has obtained a library account or any person who is in attendance at the library.
Teen Advisory Committee (TAC): Appointed local teens that help with teen activities
USC: Utah State Code
USL: Utah State Library
User fee:  Fee charged to person or persons obtaining a library card that live outside of service areas. Other terms may include; non-resident fee or fee.

2.0 Authority to establish a library
The Hyrum Library operates under authority of USC 9-7-401. Any conflict shall be resolved by appeal to those governing authorities and through considered action by the Board of Trustees. Both will be reviewed by appropriate legal counsel.


2.1 Hours of Operation
The Hyrum Library operation hours will be Monday through Friday 10:00am to 7:00pm and Saturday 10:00am to 3:00pm.
The library observes and will be closed the following holidays:

  • New Year’s Day (Jan. 1st)
  • Civil Rights Day (3rd Monday of January)
  • President’s Day (3rd Monday of February)
  • Memorial Day  (Last Monday in May)
  • Independence Day (July 4th)
  • Pioneer Day (July 24th)
  • Labor Day (1st Monday in September)
  • Veteran’s Day (November 11th)
  • Thanksgiving Holiday (4th Thursday and 4th Friday and 4th Saturday of November)
  • Christmas Holiday (December 24th and 26th)

Holidays which fall on Saturday the library will observe the Friday before and holidays which fall on Sunday the library will observe the following Monday.
Closing the library for any other reason will fall in the direction of the library director.

3.0 Library Board of Trustees
The purpose of a library board is to advocate for the library in the communities the library serves, to plan for the future of the library, monitor and evaluate the overall success of the library, adopt library policies, and evaluate the library director and other employees of the library. All duties of the board follow Utah state code 9-7-404.

A. Chairperson and Officers of the Board
The board chairperson presides over board meetings. Board members shall consist of five to nine members, with one member of the Hyrum City Council to serve on the board. One member of the board shall represent each communities served.
As per USC states “each director shall be appointed for a three-year term, or until the successor to that director is appointed. Initially, appointments shall be made for one-, two-, and three-year terms. Annually thereafter, the city governing body shall, before the first day of July each year, appoint for a three-year term directors to take the place of the retiring directors. Directors shall serve not more than two consecutive full terms” (Utah State Code: 9-7-403).

B. Removal of board members
Removal of a board member from office shall be for “misconduct, neglect of duty” (Utah State Code: 9-7-403).

C. Board Vacancies
Vacancies on the board shall be reported to all trustees within a timely manner. When vacancies occur the board may, compile a list of names to fill that vacancy. The names will then be taken to the city council for approval. It is understood by the board that the governing body are under no obligation to accept any names forwarded by the board.

 

D. Board of Trustees Meetings
Board meetings are held bi-monthly (every other month) on the 2nd Wednesday of that month. The Hyrum Library follows Utah’s Open Meeting Law in which board meetings are open to the public; agendas for the meeting are posted for the public, written minutes will be taken at each meeting, and each board meeting is recorded and is made available to the public (USC 52-4-201).

4.0 Teen Advisory Committee
The mission of the Teen Advisory Committee (TAC) is to promote, advocate and consistently work to achieve the highest level of library service to youth from 12 – 17 years old and to others concerned with young adults.
A. Membership:
Advisor: TAC shall be coordinated by the Teen Librarian. The Teen Librarian will serve as the TAC advisor and supervise all TAC meetings, activities, and special projects. The TAC advisor will provide guidance in planning TAC activities and reserve the right to reject and/or revise any ideas due to space or budget constraints or other concerns.
Number of Members:
The committee shall consist of 10 members or less.
Eligibility:
TAC membership is open to students in grades 6-12. You need to live within the boundaries of Hyrum, Wellsville, or Nibley. Homeschooled students have the option of being on the committee as long as they live within one of the three cities mentioned above.
Members and Officers: At our first meeting in August we will go over the responsibilities of the members and officers. Before the next meeting in September the advisor will collect five minute essays explaining why the person wants to be in the presidency and what they would like to accomplish along with some fun information about themselves.  They are due 2 weeks from the day of our first meeting. TAC members will email their five minute essay to the TAC email. The advisor will then review all essays before the next meeting in September.
All members of the committee and advisors will vote in who they want for the following positions; President, Vice President, Secretary, Treasurer, Record Keeper, 5 committee members at our second meeting in September. This is where they will present why they would like to run for the presidency. It will be a five minute presentation to the whole committee and advisors. After all the presentations are over we will vote at the end. The advisor will add up the votes and let everyone know at this meeting who is in the presidency. The advisor has the right to change the voting outcome if they feel necessary. After the end of the second meeting the advisor will meet with the presidency to further explain responsibilities.
 
B. President Responsibilities:

  • The President will conduct all committee meetings.
  • The President of the TAC will work closely with TAC Advisors to organize TAC meetings.
  • Welcome teens to events
  • Make motions to implement an idea.

C. Vice President Responsibilities:

  • The Vice President will serve as President in his or her absence.
  • The Vice President will inform and remind all members of upcoming meetings, programs, and specials events or meetings.
  • Welcome Teens to events
  • Keep track of assignments and follow up on their progress.
  • Make motions to implement an idea.

D. Secretary Responsibilities:

  • The Secretary will keep minutes at TAC meetings and track attendance.
  • The Secretary will be responsible for keeping the attendance sheets at all meetings and activities up to date on the google drive.
  • The Secretary will read the highlights of the previous meeting minutes at the beginning of each monthly meeting.
  • The Secretary will send a completed version of the minutes to the TAC advisor no later than one week after a meeting. This way the advisor can review it and approve it.
  • The Secretary will put the agenda on the google drive for all TAC members to review and find their assignments from previous meetings.
  • The Secretary will serve as the President in the absence of the presiding President and Vice President.
  • Welcome Teens to events
  • Make motions to implement an idea

E. Record Keeper:

  • Responsible for putting together the TAC binders
  • Keeping up to date information on all TAC members and passing those on to all members and the Advisor.
  • Updating documents administered by the TAC advisor.
  • The record keeper will keep track of all votes taken at each meeting with motions made.
  • Responsible for assisting the secretary in the duties.
  • 2nd motions at committee meetings

F. Treasurer:

  • Keep track of the individual committee budgets and overall budget.
  • Get price quotes for events.
  • Give a monthly report on the budget at our regular TAC meeting that is held once a month.
  • Work closely with the TAC advisor to update financial records.
  • Keep track on google drive and update it as receipts come in and as needed.
  • Responsible for assisting the secretary in the duties.
  • 2nd motions at committee meetings

G. TAC Members:

  • Attend all TAC meetings and activities.
  • Make sure teens are following the rules and helping all teens to feel involved at the activities.
  • Help out with individual committee assignments.
  • Help with clean up and set up at all activities
  • Suggest and help plan out activities.
  • 2nd motions at TAC meetings.
  • All members must keep things confidential with what we say in our meetings regarding the teens we discuss or the TAC information.           

H. Advisor Responsibilities:

  • Attend all TAC meetings and activities
  • Type up agenda for the TAC meetings
  • Make sure the regulations are being followed
  • Assist the TAC in what areas they see fit to helping them accomplish their goals.
  • Make final decisions along with the Library director guidance and approval.
  • Make sure everyone has a responsibility and is doing their jobs
  • Work closely with the secretary to assure attendance is being met.
  • The TAC advisor has the right to overturn or adjust any voting outcomes.

I. Appointment:

  • The TAC members will serve a term from August-April. New Applications will be available for serving a new term, the 1st of January. The TAC applications are due by the last day of the month in February.  
  • Presidency Voting will begin at the first meeting in August. Officers will be appointed by majority vote. All committee members and advisors are allowed one vote per Presidency member. The committee members are allowed to vote for themselves.

  • The TAC advisor has the right to overturn or adjust any voting outcomes.

J. Resignation:

  • Members shall inform the TAC advisor if they decide to resign from the TAC presidency. A member may step down from a Presidency position and become a regular committee member. An election will be held to fill the vacated Presidency position.
  • If the TAC members feel they can’t fulfill their regular duties they need to notify their TAC advisor they need to quit TAC.

K. Verbal Warnings:

  • If we feel there is inappropriate behavior happening as a member of the TAC, we will first give two verbal warnings and if we have to give a 3rd verbal warning it will end with being written up for the instance. After being written up three times, the TAC member will be dismissed from the committee. The TAC advisor may take different measures depending on the circumstances of the situation.

L. Meetings:
The regular meetings will be held every 2nd Thursday of the month at 3:30-5:00. Meetings are mandatory. Special meetings may be called by the TAC advisors to complete tasks as needed for the individual committees.

If you are going to be late to a meeting please let the advisor know how late you will be and notify them immediately. If you can’t make it to the mandatory meeting that month please let the advisor know one week in advance so it can be excused and arrangements can be made to go over the agenda items with you and obtain your assignment.           

    • The advisor will be flexible in emergency situations. Have good communication with your advisor.

M. Motions:
Motions can be made by the following members of the presidency, President, Vice President, and Secretary. The record keeper, treasurer, and TAC members outside of the presidency can 2nd motions for it to be valid.  The Advisor has right to overturn the voting motions if they see necessary.

N. Agenda:
The TAC advisor will be responsible for putting together the monthly agendas. Items may be placed on the agenda by the TAC Presidency or any member of the committee. Items included on the agenda must be submitted to the TAC Advisor no later than 2 weeks before the TAC monthly meeting at which the agenda item will be considered. All agendas will be sent out via email the Thursday before the scheduled meeting no later than 5:00 p.m.  Agenda packets will contain the posted agenda and written minutes of the last meeting.

O. Attendance:
Meetings are MANDATORY.  All members should make meeting attendance a high priority.

    • The member shall be held accountable for absences and will become inactive after 2 or more unexcused meetings. The member will have the option of going on a 2 month probation period to determine if they stay on the committee.
    • The member shall be held accountable for 4 unexcused activities. The member will have the option of going on a 2 month probation period to determine if they stay on the committee.
    • Every member must attend the activity they are over plus one more per month. You are responsible to be there for two activities per month.
    • If you need to be excused from an activity you need to notify your advisor one week in advance so arrangements can be made to make-up the hours you missed.
    • The advisor will be flexible in emergency situations. Keep in good communication with your advisor.

An absence shall be considered unexcused when a member is absent from an official TAC meeting or other requirement and makes no effort to inform the TAC Advisor. It is solely up to the TAC Advisor to decide if an absence is excused or unexcused. Excused absences will be considered for make-up hours that equate to the length of the activity the member is absence from. Unexcused absences will not be able to do make-up hours.

5.0 Library Employees
Library employees are employed by the Hyrum City Corporation. They report directly to the Library director. The Hyrum City Manager and the library director work in conjunction to hire new employees.

A. Library Director

The library director is responsible to the library board and the city council representative for the administration of the library in accordance with the policies adopted by the library board. The library director reports to the board in regards to library operation, circulation, programs, and policies pertaining to the function of the library.

1. Director: Administration

The following is a compilation (includes, but not limited to) of administration responsibilities the library director is responsible for.

  • Supervising library personnel
  • Construction of the ongoing library collection
  • Preparation of annual budget
  • Financial records pertaining to the library
  • Developing library procedure

2. Director: Responsibilities
The responsibilities of the library director are as follows, but are not limited to:

  • Plan and direct all phases of the library
  • Develop library services that will meet the needs of the community
  • Seek ways to improve the image and use of the library
  • Plan, supervise and assign tasks for library employees and volunteers.
  • Acquisitions
  • Supervise general procedures for library employees and library patrons
  • Supervise general programming directed towards library patrons
  • Supervise services provided to library patrons
  • Perform duties directed by the library board and City Council member

6.0 Use of Library
The library issues family cards to all patrons, those seeking an individual card must abide by the following requirements.

A. Resident Patron

Potential library patrons will complete a library application and comply with the following requirements:

  • Resident of Hyrum, Nibley, or Wellsville cities
  • Must be 18 years or older
  • Must present two forms of ID (i.e. Legal photo ID with current address, or photo ID and on other form of address).

B. Non-Resident Patron
Just like resident patrons, a non-resident patron will complete a library application and comply with the following requirements:

  • Must be 18 years or older
  • Must present two forms of ID (i.e. Legal photo ID with current address, or legal photo ID and on other form of address).
  • Pay annual user fee of $35.00. This will be due at the end of the anniversary month of when the library card was issued.

6.1 Unattended Children
Children, in the library are the responsibility of their guardians age 13 years or older. If a child is found to be unattended the library staff is to adhere to the following guidelines:

  • Search and locate the guardian of the child and inform them they will need to keep the child with them.
  • If a guardian cannot be located the staff member is to call the Sheriff’s Department non-emergency line 435-755-1000
  • If the library is closing, staff member is to call the above phone number and wait near the front doors of the library for the deputy to arrive. STAFF IS NEVER TO GIVE UNATTENED CHILDREN A RIDE IN THEIR CAR, OR WAIT FOR A DEPUTY IN THEIR VEHICLE.
  • If the child is waiting for a ride, a staff member will wait no more than 15 minutes for the ride to show up, after that time the staff member will call the non-emergency line 435-755-1000, and have a sheriff wait with the child or escort the child home.

Staff members are not responsible for children outside the library, who are waiting for transportation or who are socializing.

6.2 Disruptive Patrons
Disruptive behavior in the library is defined as any behavior within the library that infringes on the rights of others using the library. Staff members are not responsible for children outside the library, who are waiting for transportation or who are socializing.  If a patron is found to be disruptive the library staff is to adhere to the following guidelines:

  • If the patron is a child under the age of 13, the child’s guardian is to be located in the library, and explanation of their behavior is to be given to the guardian and the child will need to be left in their care.  If the behavior continues library staff is to ask the guardian to remove the child from the library.
  • Patrons who are over the age of 13 will be informed that their behavior is inappropriate, if the behavior continues they will be asked to leave the library.

Staff members are not responsible for children outside the library, who are waiting for transportation or who are socializing

6.3 Circulation
The library board has voted and approved on the following policy and procedure in which follows under the category of “circulation” for the Hyrum Library.

A. Loan periods

Items checked out from the library may be checked out for three weeks. Items not on hold for other patrons may be renewed for up to three months or three renewals.

B. Overdue items

It is the responsibly of the patron to either phone, email, or ask in person if their items can be renewed. Any overdue items will be charged an overdue fee. DVD and Blu-ray items are charged $.25 per day with a cap of $10.00 total for each item overdue. Any other item will be charged $.05 per day, with a cap of $3.00 total for each item overdue.
           
C. Interlibrary Loan
Interlibrary loan service is offered to all patrons, who hold a current and in good standing library card. The Hyrum Library borrows the requested library and follows the lending policy of the lending library.  Textbooks are not allowed to be requested through the interlibrary loan service. The requesting patron agrees to pay $2.00 per title requested to help the library cover shipping costs. In case of damaged items the requesting library patron will be responsible for all charges.  

D. Book Club Loan
Hyrum Library patrons may borrow up to 15 copies of the Utah State Library’s interlibrary loan: Book Club. The borrower will request the titles from the Hyrum Library, the books borrowed will be mailed to the Hyrum Library, and the club will pick up and return the books to the library. At this time there is no charge for this service.

E. Library Reservations

Library reservations or Holds may be place on any circulated item. The library will notify the patron via email when the item is ready for pick up. All holds will be held for 7 business days, and then it will be released to next patron in line. All holds that are immediately available will be gathered the morning after the patrons places them on hold.

6.4 Room Use:
The library has several rooms and public tables that are available at first come first serve. The study rooms can be reserved, by calling the library ahead of time. At no time can be the study rooms are reserved as a regular or repeated use unless approved by the library director.  
The library board room may be reserved without charge for public meetings of educational, cultural and civic groups. Other groups such as Political organizations, housing associations, or commercial use, will be assessed a $5.00 per hour fee. A $25.00 cleaning deposit is required from all groups requesting the use of the room; this deposit will be returned once the room as been assessed for cleanliness.  A reservation must be made before using the board room. All library events will be given priority in scheduling.

6.5 Challenged materials
The Hyrum Library will consider all patron objections to materials in the library collection. The patron must fill out reconsideration form, found on the Hyrum Library website. After review of the material, the request will be discussed at the Hyrum Library board meeting. The library board will have sixty (60) days to respond to the reconsideration form.

6.6 Internet use
The Internet Policy for the Hyrum Library is posted within the library as well as on each public computer terminal.  This policy is intended to meet the provisions of Section 9-7-213, 9-7-215, and 9-7-216 UCA, and Administrative Rule 458-2.   This policy supersedes all previous Internet and Online Access Policy statements of the Hyrum Library.  

As a matter of policy, the Hyrum Library will abide by all laws governing or regulating Internet use as such legislation relates to library policy or service.   This Policy document will be reviewed by the Hyrum Library Board at least every three years, and a copy of the new policy will be sent to the Utah State Library Division as required by Administrative Rule 458-2.  A form is available from the director for anyone wishing to file a complaint about the policy or enforcement of rules pertaining to the use of the Internet.
                                                                                                         
DISCLAIMER:
The Internet is a global electronic network.  There is no local or state control of its users or content.  The Internet and its available resources may contain material of a controversial or pornographic nature.  The Library cannot censor access to material nor protect users from offensive information.  Parents of minor children (up to age eighteen) must assume responsibility for their children’s use of the Internet through the Library’s connection.

Library staff cannot control the availability of information links which often change rapidly and unpredictably.  Not all sources on the Internet provide accurate, complete or current information.  Users should question the validity of the information found on the Internet the same as they do with information found in books and other informational resources.

The Hyrum Library assumes no responsibility for any damages, direct or indirect, arising from use of its Internet service.                        

A.  Legal Requirements: 
The Hyrum Library has in place a policy of Internet safety for minors, including the operation of a technology protection measure on any publicly accessible computer with Internet access that protects against access to visual depictions that are child pornography, materials harmful to minors, or obscene.  The filtering software will be enforced to provide Internet safety during any use of a computer by a minor.

B.  Technology Protection Measure:
The policy of the Hyrum Library is to restrict access to Internet or online sites that contain material described in Section 9-7-215, thus bringing us in compliance with the Children’s Internet Protection Act (CIPA).  Filtering software is in place for all Internet stations, including those intended for staff use.  The Library intends to meet and enforce these requirements, using software to assist in restricting this access, as well as staff intervention when required.

C.  Rules and Regulations:

  • The operating hours of the public access computers are 10:00 a.m. until 10 minutes before scheduled closing of the library.
  • Use of the public access computers is a first-come, first-serve basis.  Those using the computers may have a one hour time limit, based on the number of individuals waiting to use the computers. If no one is waiting more time may be granted to the individual.
  • Librarians and staff have priority over library patrons accessing the public access computers.   Library staff may at times, need to use or maintain the computer and the library patron will relinquish the computer immediately upon notification by the library staff.
  • Library patrons will make no changes to any files, programs, settings, or passwords on library computers.
  • Library policy restricts access to Internet sites that contain visual depictions that are child pornography, harmful to minors or obscene, and may also limit Internet access or otherwise protect against materials other than the materials specified in Utah statute.  Filtering software will provide Internet safety for all library computers connected to the Internet.  However, an authorized library representative may disable the internet filter at the request of an adult patron to enable Internet access for research or other lawful purposes.   Other unacceptable purposes of Internet use include, but are not limited to the following: Harassment of other users; libeling or slandering other users, destruction of, or damage to equipment, software, or data belonging to the library or other users, disruption or unauthorized monitoring of electronic communications; unauthorized copying of copyright-protected material.
  • Unauthorized access to the Library’s computers, databases, network or software/hardware settings and/or damage to these resources is prohibited.
  • Patrons must sign-in and sign-out when they use the computers.

D.  E-Mail:
The Library will allow the general public access to e-mail (electronic mail) through the use of the library’s computer equipment and Internet connection.  The Library shall not be responsible for providing users with e-mail accounts.  Library staff will make reasonable efforts to answer e-mail related questions, but cannot be expected to be knowledgeable about the variety of systems and accounts available.  The Library has no control over the content of messages a patron receives.  Any illegal e-mail activity may be reported to the appropriate authorities in accordance with the computer use policy.  Printing of e-mail messages will be charged at the same rate as other printing from the online reference computers.

E. Wireless Internet Access:
The Hyrum Library provides wireless Internet access to the public for wireless enabled devices.
Any use of the Library’s network (wired or wireless) must be in accordance with the Library’s Acceptable Use Policy.  Activities deemed illegal or offensive apply to patrons whether using a person device or a library owned device. 
The Public can use the library’s wireless network at their own risk.  Any information sent from a wireless device could potentially be intercepted by a third party that might be within range and using the appropriate hardware/software. 

The Library will not be responsible for any information (i.e. credit card, account numbers) that is compromised, or for any damage caused to a personal device, hardware, or software due to power surges, security issues, viruses, theft, etc.  Anti-virus and security protection are the responsibility of the patron.

Any library staff member who observes a person abusing any of the rules or accessing pornographic materials will direct that person to remove the material from the computer screen and refrain from viewing such material in the future.  Persons caught viewing such material will be asked to leave the Library premises.  Law enforcement officials may be called to enforce compliance with such a request.

Failure to comply with these rules and regulations may result in loss of library privileges in addition to any appropriate legal action, including criminal prosecution.

6.7 Animals:
Non-service animals are not allowed in the library unless approved by the director for special activities or presentations.

7.0 Acquisitions
The annual acquisition budget is spent on materials that are of optimum use to the library’s vast population. The library feels it has an obligation to provide the best materials for the general public. The library continues to purchase formats that coincide with changing technology which includes formats like: book, eBook, audio, eAudio, DVD, Blu-ray, eVideo, and MP3. Any patron is welcome to submit a purchase request; however items purchased for the library are at the library board and director’s discretion.

7.1 Acquisition selection criteria
The library follows the following statement taken from the American Library Association (ALA) in which they adopted in 1948:
“As a responsibility of library service, books and other library materials selected should be chosen for values of interest, information, and enlightenment of all the people of the community.  In no case should library materials be excluded because of the social, political, or religious views of the authors.”

7.2 Acquisition of adult, young adult, and children’s material:
            A. Print materials
The Hyrum Library attempts to include; notable, classic, up to date non-fiction, and popular materials for patrons to check out. The interest of the community is taking into consideration when selecting materials.

1. Special Collection:

Collections, that is of historical value to the state of Utah, Cache Valley, and of local interest (i.e. Religious material) is considered special collections and are housed in the library board room.

            B. Audio visual materials

1. DVD and Blu-ray:

The Hyrum library purchases new and used DVD’s Blu-ray that appeal to the general public, with various ratings. The library purchases in various formats (i.e. DVD, Blu-ray, evideo).

2. Audiobook:
                                   
The Hyrum library purchases used and new audiobooks that caters to the general public and special interest. The library purchases in various formats (i.e. CD, MP3 CD, MP3 playaway, and eaudio).

             C. Periodicals:

Selection process of periodicals is that which the library uses for other materials that are purchased for the library.

             D. Young Adult and Juvenile materials:
                       
Essentially the selection process for young adult and juvenile materials is the same process as the adult materials. The library takes the children’s needs as a student under consideration when selecting materials for the library.  Every effort is made to see that the selection will support the local school criteria for reading programs.

            E. Foreign Language:
                       
The library purchases items of foreign language with the print material criteria in mind.            
           
            F. Reference:
                       
The library follows an open reference collection, which is shelved and circulated with the non-fiction books. Any reference item that falls under the special collection criteria will be shelved in the library board room, and will not be circulated.

7.3 Maintaining collection:
            A. Weeding:
The Hyrum library constantly revises and re-evaluates the collection; Items which are in poor circulation, outdated, or in poor shape will be discarded at the discretion of the Library Director.
            B. Book Donations:
Each donation that has been given to the library is the property of the library. The items will wither be added to our collection, kept as a replacement, sold at the annual book sale, donated to Deseret Industries, or recycled.

1. Items that will be added to our collection must follow these criteria:

  • The item must be clean with no torn edges or torn cover.
  • The copyright of the item:
    • Non Fiction: Must be within 5 years of the current year.
    • Fiction (Adult, Mormon Fiction, Young Adult, and Intermediate: Must be within 10 years of the current year.
    • Picture Books: Must be within 5 years of the current year.
  • Audio/Visual items:
    • DVD:
      • Rated R movies are not to be added unless discussed with the library director.
    • Audio Books:
      • Follow the same criteria as books.

2. The library does not add the following items:
1. Textbooks
2. Encyclopedias
3. VHS/Cassette Tapes
            C. Lost or Damaged replacements:
Items that are lost or damaged are the patron responsibility.  If while under the library patrons care an item becomes damaged the library patron will be reasonable for payment of that item. Items that are lost will also be charged to the library patron. Once the item(s) are paid for, that item now belongs to the library patrons. Items of normal wear and tear will not be charged. The patron does have the option of purchasing the same item from a third party to replace the item that was lost or damaged. UNDER NO CIRCUMSTANCES WILL A REFUND BE ISSUED ONCE THE ITEM IS PAID FOR OR REPLACED.

8.0 Display and Exhibit:
The Hyrum Library has precedence in use of all display areas, for promotional use. Non-profit community groups that wish to advertise must submit their promotional items to the library for approval. Items that have been approved will be displayed for 30 days unless otherwise approved by the library director. The library is not responsible for damage or loss of property.

 

 


Reconsideration of book form